Camp Dragon A-Z of Information / frequently asked questions

We have produced an A-Z of information you may find useful. Please note it is being regularly updated and a lot more information will be forthcoming.

If you have any queries please contact the Administration Team : campdragon@girlguidingcymru.org.uk

 

    Activities

        Arrival

B     Banking

        Bicycles

    Camp equipment

Camp Licence (Going Away With Qualification)

       Catering

       Check-in

       Child Protection Policy

       Code of Conduct

       Group Leader Meetings

       Cooking Equipment

    Damage/Breakages

       DBS

       Departure

    Electrical Equipment

       Emergencies

F     Fire Equipment

       Food outlets

       Forms

       Fuel

G Going Away With Qualification (Previously Camp Licence)

     ID pass

       International Hub

       Internet shopping delivery

       Insurance

    Kit List

    Leaders’ children

M     Marketplace Stalls

         Medical Centre

N

O

    Parking

       Peace Area

       Phones

       Personal Hygiene

R     Refuse and Recycling

S     Safety

       Shopping

       Showers

       Smoking

       Staff camping areas

       Staff Hub

       Sub Camps

    Tents

       Tea and Coffee

       Toilets

V     Visitors

        Vehicles

W     Water disposal

         Weather

        Wi-Fi

 

Activities

A comprehensive guide to activities will be given to every group upon arrival at Camp Dragon. This will include all the tickets and information needed to make the most of your stay with us! Activity Safety Guidelines will be posted on the web site at a later date.

Newest additions to our activities are:

  • Dark Sky Wales Planetarium

  • Royal Navy

  • Royal Air Force

  • Army Activity area: geocaching

Arrivals

Groups can access the site at any time from 1 pm on the afternoon of Sunday 23rd August 2020. Directions will be given at the site entrance. Please follow all route signage which will be clearly displayed.

If parents/carers are dropping off girls, please will Group Leaders ensure it is at a time when they can meet them at the main entrance.

Banking

There is no Camp Bank Facility.

Bicycles

Cycle helmets must be worn at all times when cycling through the site. At night, all bicycles must have working lights front and rear.

Camp Equipment

A limited number of tents are available for hire at a charge of £1.00 per person per night. Please contact the Administration team. Some 2 burner Gas stoves with grills are also available at a cost of £14.00 for the week. Gas can be supplied at full cost.

Camp Licence (Going Away With Qualification)

For groups from the UK:

Girlguiding rules require that for every group of 50 girls one Leader with them must hold a Going Away With Qualification.

We recommend that units without a Leader holding the GAW qualification, including Modules 5 and 8, make up a larger group with others where there is a qualified Leader. District, Division and County groups can ensure every Guide in Wales gets the chance to attend.

Also allowed is taking a (smaller than 50)  group of girls to camp without the GAW qualification being held by the Leader, PROVIDING she is working towards one.

Please download more info: HERE

Catering

Groups must do their own catering. Wood fires are not permitted. There will be food outlets on site which you can also use. Tea, Coffee, water and squash will be available at all times on your subcamp.

Catering for staff

Central Catering will be provided at the Staff Hub as follows:

  • Breakfast: 7.00am to 9.00am

  • Lunch: 12.00pm-2.00pm. Packed lunches can be made at breakfast time if required.

  • Dinner: 5.30pm-7.30pm

Please make sure you clear your tables as you leave by putting all utensils in the designated area.

Check-in

On arrival, the Group Leader is required to check in the group. You will be given your Group  ID passes and lanyards to attach them to, tickets for activities, an up-to-date copy of the A-Z, Camp Challenge details, site map, neckers and badges.

We will require payment of any outstanding fees for hire of equipment at this time. Failure to settle any outstanding balances will result in your Group being unable to participate in the event.

Child Protection Policy

All leaders are expected to abide by the Child Protection policy of Girlguiding. If anyone has   concerns regarding a child protection issue they should contact the Administration Team.

Code of Conduct

A Code of Conduct for Camp Dragon will be put on the website nearer the time. Everyone attending the event will be expected to adhere to it. Please ensure it is shared with all the members of your group.

Group leaders’ meeting

These will be held daily at 6pm on your subcamp. We would like one member from each Group present at these meetings. There will be an update at each meeting on the following days’ activities, so it is vital someone attends! The meetings will be as brief as possible! Notes from the meetings will be displayed in your Subcamp information area.

Cooking Equipment

A limited amount of cooking equipment is available for hire. A charge will be made.

Damage and Breakages

If you come across any fixtures/fittings that have been damaged or broken, (such as blocked loos) please report to the Office or a member of your Subcamp leadership team.

Departure

Groups should prepare to depart on the morning of Saturday 29th August. If your travel arrangements require you to leave after 1.00pm, please let the Administration team know. Gates will be open for departure from 8.00am. Please let your Subcamp Leader know when you will be leaving. Please ensure your area is completely cleared and no rubbish is left behind.

Electrical Equipment

If you choose to bring electrical equipment to the event we take no responsibility for this. We highly recommend you have adequate insurance in place to cover these items against loss or damage. All such equipment, if it is not just for personal use, should be PAT tested.

There will be very limited charging for phones and other small IT gadgets available. Please bring one plastic box, named with your group name and subcamp, with a socket for plugging into the electrical system inside. The box should have a hole in its side for the plug to come out in order to plug it in to our sockets. Items needing charging should be inside the box with their charge leads plugged in to the socket. Please note there is only one box per group and that you will not be able to use this service each day.

Emergencies

If you have a Medical, Fire, Security or other emergency, please phone the number on the reverse of your ID pass. Someone will be with you within minutes.

Fire Equipment

Please ensure you bring your own Fire Blankets and that everyone in your unit knows where they are. Further details to follow.

Food Outlets

There will be a daily delivery of milk and bread.

It is intended some will be available all week on site. Further details to follow.

Forms

You will need to bring with you to the event:

  • THREE copies of the Activities Consent Forms ( two  to be handed in to the Office on arrival)

  • THREE copies of the participants Health Form (UK contingents) (two to be handed in at the Office on arrival)

  • THREE copies of the International Participants Form (two to be handed into the Office)

Fuel

Gas and meths stoves may be used for cooking.

Going Away With Qualification (Previously known as Camp Licence)

For groups from the UK:

Girlguiding rules require that for every group of 50 girls one Leader with them must hold a Going Away With Qualification.

We recommend that units without a Leader holding the GAW qualification, including Modules 5 and 8, make up a larger group with others where there is a qualified Leader. District, Division and County groups can ensure every Guide in Wales gets the chance to attend.

Also allowed, leaders taking a (smaller than 50)  group of girls to camp without the GAW qualification but is currently working towards one.

Please download more info: HERE

ID Pass

This will contain information about the Individual concerned. On the reverse of it will be the Camp Dragon emergency telephone number. Further details about this will be forthcoming.

International Hub

This is the place for International groups to come when they Register and if they have any queries during the camp.

Insurance

Please remember that insurance for your own equipment and your group members is your responsibility. Your Personal accident cover is provided through your Association membership fee if you are a member of Girlguiding UK.

International members are covered by UK Personal Accident Insurance providing they hold an up to date membership in their own country, all equipment, travel costs etc remain the responsibility of the individual contingent. We advise you confirm with your home country that your policy covers international travel and recommend you purchase adequate travel insurance.

Camp Dragon accepts no responsibility for loss or breakages of any personal items at the event. Camp Dragon provides no insurance for travel to and from the event. In the event of the Camp Dragon being cancelled for any reason (weather, fire, medical emergency etc) NO deposits will be refunded but the balance will be returned.

Kit Lists

Please find below links to both personal and unit kit lists:

Leaders’ children

Leaders’ children up to the age of 5 of both sexes may be brought to the camp providing one additional adult is attending to look after that child. They will not be able to participate in activities other than the day in Caernarfon.

Girls of 5 and over may attend, also with an additional adult. They will not be able to participate in activities other than the day in Caernarfon.

Charge: £50.00 per child.

Market Place

There will be a market place with outlets offering different items for purchase. Details to follow.

Medical Centre

It is the responsibility of the Unit’s First Aider to deal with all 1st Aid queries in the first instance. If you have any specific concerns or issues you think the medical team on site should know about before the event, then please contact the Administration Team, who will brief the Camp medics before the event.

If you or any of your group have suffered from a sickness bug (vomiting, diarrhoea ) please make sure you or they have been clear for 48 hours before attending Camp Dragon.

Further help will be available at the Medical Centre if needed. In the event of an accident when you need instant help, please phone the number on the reverse of your ID pass.

All campers who feel they need to go to hospital, should attend the Medical Centre first, as they will make all referrals.

Parking

Parking for a limited number of cars and minibuses will be available. Please let the Administration Team know what you will require as permits will be issued.

Phones

There will be a very limited charging facility for mobile phones. Please try to limit this to Leaders’ phones and girls’ phones being used for Geocaching.

Personal Hygiene

Your health, safety and hygiene are our utmost priority, so it’s imperative that everyone attending the event maintains excellent hygiene:

  • EVERYONE should wash their hands after using the toilet with soap and water

  • ALWAYS wash hands before and after preparing food and eating

  • Wash daily…and this doesn’t mean a shower – there aren’t enough! A bowl of hot water is a good alternative.

  • Groups should bring bowls, soap and if possible, a small wash cubicle please. A limited number of bowls are available for hire at the cost of £3.00 each for the duration of the camp.

  • Brush your teeth using just a mug of water, toothbrush and toothpaste.

Refuse and Recycling

There will be refuse points at various places around the site. Details on this to follow.

Safety

Site Safety checks will be made by Camp Dragon staff throughout the week. Further details to follow.

Shopping

Orders to Tesco at Holyhead can be delivered to the camp site from Monday 24th August. There are no shops within easy walking distance but more details to follow.

Showers

The number of showers available on site is very small so access will be extremely limited. Girls will be able to have showers at the Activity centre they go to on their day of off-site activities.

Smoking

The policies of Girlguiding must be adhered to and any adult smoking (cigarettes or E-cigarettes) should do so out of sight of young people and not in any building or tent. Young people attending as participants should be discouraged from smoking. Cigarettes must be extinguished responsibly so as not to cause a fire risk or litter.

Staff Camping Areas

  • There will be three main camping areas. The furthest from the camp centre will be the Quiet/Family  area for adults with young children not camping with a Unit.

  • There will be a small area for male staff/ event providers only.

  • The General Area is for other Staff and Service team members.

Staff Hub

Any problems during the camp or just fancy a chat, come to the Staff Hub!

Sub Camps

Groups will receive notification of their sub camps and sub camp contact details in the second phase of registration.

Tents

There is limited room available for camping so please:

  • Don’t bring enormous tents.

  • Only bring essential tents

  • Ensure you use all your tents wisely, maximising the number of participants in each tent, and using porches for storage.

Please be prepared for it to be a tighter squeeze than on your unit camp!

 Event shelters are not suitable because of the wind exposure on the site, so please bring a more sturdy dining shelter if you require one, ensuring it is flame retardant, is large enough to move around under and has sufficient ventilation to avoid carbon monoxide building up from cooking.

Please check the size of your equipment with the Administration team if you are worried about room available to you.

Camping close to others means you need to be respectful of your neighbours and think about how you and your contingent behave:

  • Please keep noise levels down

  • Be aware of, and respect, any cultural differences

  • Become friends and support each other!

Tea and Coffee

These will be available, with water and squash, on all sub camps at any time free of charge.

Toilets

The toilets are a mix of fixed blocks and temporary units. These will work well all week as long as only the toilet paper provided by Camp Dragon is used. If you think paper stocks are low, PLEASE inform either a member of the sub camp team or call in at the office.

NO sanitary items other than toilet paper must be put in toilets; sanitary bins will be provided. Please be respectful to the environment and other users.

The toilet blocks are NOT to be used for washing or teeth cleaning as these are done on your camp site.

BUT please make sure you wash your hands with soap and water after using the toilets.

If any member of your group has special need as regards washing facilities, please contact the Administration Team.

Visitors

If you are expecting a visitor or delivery, please notify your subcamp team well in advance, who will arrange for the Security staff on the gate to be made aware. Please provide the following information in the case of a Visitor:

Name, name of person or group they are visiting and their subcamp.

The visitor and/or the delivery will remain at the Gate until they are collected by the person or group expecting them. This person is responsible for the visitor at all times while they are on site and should not leave them. Any visitor found on site unaccompanied may be ejected from the site. This decision will be made by the Lead Volunteer for Camp Dragon.

Water Disposal

Water must be disposed of in the right place and in the right way. You will need to carry full bowls of dirty water to disposal points which may be located at some distance from your camp. We recommend you bring one of the following:

  • One or two buckets will make carrying easier as they are less likely to spill and the weight can be shared between two people.

  • A wheelie barrel or water hog.

  • A trolley

Weather

Camp Dragon takes place on a large open site prone to all sorts of weather, but particularly wind! It can be very hot and sunny and very inclement! Make sure you are prepared for every eventuality. Appropriate footwear and wet weather gear are a necessity. Bear in mind additional spare equipment you might need. Alternatively, sun hats and cream may also be needed, AND it is important to drink plenty of water and stay hydrated.

Wi-Fi

At present, we do not think Wi-Fi will be generally available.